# Trip manifests

> Print or share the list of who is on the boat, with waiver and payment status.

Checked 8 November 2026 · https://docs.seascape.bz/trips/manifests

A manifest is the list of who is on the boat, with their certification, gear and notes, for the crew and for safety. Open **Manifests** in the sidebar to see them by day, or open a trip and go to its manifest. For one boat on one date, Seascape makes a printable boat manifest.

Each participant shows their waiver and payment status, so the crew can see at a glance who still has to sign or pay.

Fitting gear: Press **Gear** on a diver's row, or click any of their gear cells, to open their record. Set their sizes, what they bring themselves, the units you hand out and their certification, then press **Save**. Nothing is saved until you do, and closing with changes asks whether to discard them. Saving copies the fitting to the same diver's other activities on the Booking ID, including ones they booked online, and to their client record. The record names those activities before you save, and their row on the manifest updates straight away. Every activity that needs a BCD also asks for the diver's dive weight: the lead they dive with in pounds, not their body weight. Customers aren't asked it when they book, because most don't know it, so the crew fill it in at the counter.

You can share a manifest by link. The captain opens it on a phone without signing in.

Crew schedule: press **Send crew schedule** beside a day to send everyone on that day's trips their own WhatsApp. It has their trip and role, crew call, departure, who else is on board and the trip's notes, with a button that opens the manifest, gear sizes included. You see every message first, and nothing goes until you press Send. Change the crew and press it again: only the people whose message changed get a new one. It reaches people who have accepted the WhatsApp invite from their shop. Anyone who hasn't, or has no mobile number on their team profile, is listed with the reason.

At 5 PM on your shop's clock (the timezone in Settings), owners, admins and managers get a notification in the bell: tomorrow's crew schedule is ready. It comes once a day, only when tomorrow's trips have crew on them and the schedule hasn't gone out yet, and it opens that day's review. Not ready? Under the messages, choose **In 1 hour**, **At 8 PM** or **At 9 PM** (a time that has already passed is greyed out), and the bell asks once more then, unless the schedule went out in the meantime. Neither one sends anything to the crew: only Send does. While WhatsApp hasn't approved the crew schedule message, there is no 5 PM notification.